SharePoint Isn’t the Problem.
The Setup Is.
A governed Common Data Environment built on top of SharePoint – structured for ISO 19650 compliance, designed for small engineering and architecture practices, without the enterprise overhead.
ISO Aligned
You didn’t create this mess.
But it’s yours now.
Nobody planned for chaos. It just accumulated – one workaround at a time.
SharePoint gets used like a dumping ground. Teams Sites multiply. Permissions break silently.
Libraries hit 5,000 items and views stop working. Nobody notices until it’s critical.
No one meant for it to become chaos. It just did – one folder at a time.
AutoCAD deletes and recreates files on save, breaking version history entirely.
Revit models get duplicated through sync conflicts. Nobody trusts the built-in history.
So you get “v3-FINAL-FINAL2-USE-THIS” – and storage that never stops growing.
XREFs fail because paths changed. Usernames get embedded in file paths.
Large models choke in the browser. OneDrive sync corrupts work mid-session.
The BIM Manager becomes full-time IT support.
Manual routing. Email approvals. No visibility on what’s stuck or why.
Review status tracked in a shared Excel file nobody updates consistently.
No real single source of truth. Bottlenecks stay invisible until a deadline.
You don’t have a SharePoint problem.
You have a structure problem.
You’re not trying to manage files.
You’re trying to deliver projects cleanly, at scale, without things breaking.
Governance that doesn’t slow teams down. Structure that exists from day one, not as an afterthought.
Nobody builds from the wrong drawing. Everyone knows exactly which revision is live.
Paths stay consistent. XREFs stay intact. Large models open without fear.
Sequential review flows that run without manual chasing or fragile custom builds.
Five pillars. One coherent system.
Every component is designed to solve a specific failure pattern – not to add complexity.
Structured SharePoint Deployment
Every project starts from a governed, ISO 19650–aligned template. Not a blank SharePoint site. Not a copy of last project’s folder structure. A clean, controlled environment – every time.
- ISO-aligned folder and metadata schema applied automatically at project creation
- Controlled site provisioning – no ad-hoc Teams Site sprawl
- Consistent permissions model from day one, not retrofitted after problems appear
- Library sizes managed to stay below the 5,000-item performance threshold
Version Governance That Actually Works
CAD tools were never designed with SharePoint versioning in mind. AutoCAD, Revit and similar applications behave in ways that break standard version history. This pillar handles that reality.
- Enforced naming conventions – revision codes, not “FINAL2”
- File locking policies for non-Office formats that SharePoint can’t natively protect
- CAD-aware storage strategy that accounts for delete-and-recreate save behaviour
- Clear revision trails without relying on broken built-in version history
CAD-Optimised Architecture
Designed specifically for the way engineering and architecture teams actually work – Revit, AutoCAD, large linked models, and the file path dependencies that break everything else.
- Persistent, predictable file paths that don’t change when users change
- Reduced reliance on unstable sync – designed around OneDrive’s failure modes
- Controlled active library sizes – large models handled strategically
- XREF and linked file handling that doesn’t break across machines
Built-In QA/QC Workflows
Sequential review flows – without building fragile Power Automate workflows from scratch on every project. Pre-built, tested, and ready to go.
- Submitted → Under Review → Approved status model with automatic routing
- Status dashboards that make bottlenecks visible in seconds
- Mobile submission for site teams – no laptop required
- No Excel trackers, no email chains, no manual follow-ups
Metadata-First Information Architecture
Deep folder hierarchies are the root cause of most SharePoint performance and usability problems. This system uses shallow structure and rich metadata instead.
- Max 2–3 folder levels – everything else handled by filters
- Document Sets group related content intelligently
- Cross-project search across your entire portfolio
- Filter by discipline, vendor, revision, status – without opening a single folder
What it looks like in practice.
Two views. Each one replacing a process you currently manage manually.
In Review
Project Template
What changes for your team.
The same five roles. Radically different days.
You’re fixing sync failures, path errors, and overwritten models. Large files corrupt. Engineers blame SharePoint. You manually clean up duplicates every week.
Paths stay consistent. Locking prevents overwrite conflicts. Libraries stay within performance thresholds. You focus on BIM strategy – not damage control.
You wait for a 1GB file to sync. You rename drawings manually because you don’t trust version history. You discover too late you were on the wrong revision.
You open what you need immediately. Revisions are tracked automatically. You always know you’re working from the live source.
Views break. Filters fail. Permissions are fragile. Every change needs IT. Finding documents across projects means digging through inconsistent folder structures.
Templates apply correct metadata automatically. Permissions are structured from day one. Cross-project search works without manual maintenance.
You chase RFI updates via email. You don’t know which review is stuck or who’s holding it. Approvals are scattered across inboxes.
Dashboards show bottlenecks instantly. Reviews move sequentially. You see what’s overdue without asking anyone.
Storage costs creep up. IT complexity grows with every project. Rework eats margin. SharePoint feels like a liability you can’t quite control.
Governance is baked in. Every new project follows the same model. Growth doesn’t multiply chaos – it multiplies consistency.
You keep everything that makes SharePoint worth using.
This isn’t a migration away from Microsoft. It’s SharePoint working the way it was always supposed to – with the governance layer it was always missing.
Every file, every project, every document stays inside your own Microsoft 365 tenant. Not on our servers. Not in a third-party cloud. Yours – exactly as it is now, just structured properly.
That means every integration, every collaboration tool, every Microsoft licence you’re already paying for continues to work – without any rewiring.
Questions worth addressing directly.
This product does the heavy architectural thinking once – so every project doesn’t reinvent the wheel, and so the gaps that appear in month six don’t appear at all.
If you’re a 10–50 person practice, the overhead of those platforms can slow you down more than it helps. You don’t need a tank to cross a bicycle path.
But access isn’t the problem. They don’t solve governance, ISO alignment, QA/QC workflows, or metadata architecture. Improving how you reach files doesn’t help if the files are in the wrong place to begin with.
Five steps. No big-bang migrations.
Designed to avoid the mistakes most migrations make – copying mess, breaking links, duplicating permissions chaos.
Built for firms that can’t afford information leaks.
Governance baked in from the first project – not retrofitted after a problem occurs.
If you’re small enough to move fast – but big enough to know chaos is risky.
This is built for practices with 5 to 100 people who want governance without the enterprise overhead. Join the waitlist and we’ll be in touch when access opens.